Proposal of joint european project CHAIN-E (стр. 4 из 7)
Management structure
Project management experience of the Coordinator; his/her participation in other programs of international cooperation
Mrs. Lieve Bracke is the manager of the International Relations Office since 1987. The department has qualified workers, who are incorporated in two groups: conceptual and administrative. The department has experience of coordination of the European educational projects (Erasmus, Lingua, COMMET, Tempus), and also programs of European Union outside Europe (EC - USA, MEDCAMPUS, Alpha, UNITWIN (UNESCO)). The equipment, know-how and qualification of the Office employees allow to operate and to realize these programs successfully.
Mrs. Lieve Bracke has been acting as the coordinator of student exchange programs between the Santander group universities ICP-94-NL-2020/17, joint European projects on student exchanges with Hungary (in several specialities) and pre-project Pre-JEP 00304-93 with Kiev University (Ukraine), in which university of Leeds (Great Britain) participated as coordinating institution. She was a member of the Santander group Executive committee (since 1993). Now she represents Ghent university, which is the contractor-coordinator of JEP URAL (T.JEP-10094-95 RF), which includes universities of Ghent (Belgium), Rotterdam (the Netherlands), Valladolid (Spain) and the USVPU (Russia). Besides she coordinates a series of the URAL subprojects of Ghent University with 4 Ural universities and project OCTOPUSI, which envelops universities of Europe, countries of a CIS, Southeast Asia and Southern Africa.
The Prof.-Dr. G. Romantsev, rector of the USVPU has wide experience in international and interuniversity cooperation. The Association for Scientific Research and Educational Methods in Vocational Education (ASREM/VE) exists more than for 10 years, and is headed by the USVPU and integrates more than 130 institutions and colleges. The institutions of Russia, Ukraine, Belorussia, Uzbekistan, Kazakhstan and other countries entered the Association, which activity is coordinated by the USVPU. In 1987-1990 the USVPU was one of the participants of a joint comprehensive program of Central and East European countries "Improving the Educational System on the Base of Using Computers ". The continuous contacts link the USVPU with Rohr University (Bochum, Germany); Max Plank Institute (Berlin, Germany), IBM Corporation and World ORT Union. In 1995 the university to participant of the Tacis - Distance Learning Pilot Project in the Economic Zone of the Urals - Russian Federation - WW. 91.05/01.01/BO41 between the Commission of the European Communities in Brussels and Institute of National Economy in Rome, Italy.
In 1994-1998 the USVPU actively cooperates with Flemish community, heading a consortium of 4 Ural universities, which work with the Ghent University within the framework of the bilateral and multilateral agreements, and USVPU, besides in the framework of Tempus (Tacis) JEP URAL (T.JEP - 10094-95 RF). In a course of the JEP URAL fulfillment the Regional Office for International Cooperation was created in the USVPU and equipped with the modern equipment. The employees of the Regional Office have gained necessary qualification upon training periods at the European universities and are capable to execute administrative solutions of the coordinator of the project.
Now under G. Romantsev's power the agreements have been made and the connection with universities and colleges of Munich, Kempten, Wiadrin (Frankfurt – on Maine) (Germany), Tyantsyn (China), Ulan-Bator (Mongolia) has been adjusted.
The decision making process envisaged
In accordance with the management structure of the project the solutions are subdivided on strategic and operating ones. The strategic solutions can be connected to a measurement of the long-term plans of work, role and responsibility of the partners, resource allocation of the project with the purpose of increase of quality of works, optimization of the resource expenditures. Such solutions are made by the coordinator of the project as agreed with the Rectors Council and with bearing in mind of judgements of other interested persons supporting the project financially, and organizationally.
The operating solutions are made within the framework of the annual Revised Budget and Activity Plan (RBAP) and are directed to the realization of the scheduled activities. They are made at the project managers’ level, level of the involved faculties and departments managers, managers of international cooperation services. If the solutions affect interests of other partner universities, their coordination with Coordinating Council is carried out. If these solutions cause a modification of the works scheduled terms and/or of resources, it is required to coordinate these solutions with the coordinator of the project. The conditions of the coordination of the solutions with Tempus Department are determined by the Contract.
MANAGEMENT TABLE
Reference N°: 6............................................. Description of the outcome: Management of the project
| Description of the activities: | Year | ||
| 6.1. Annual planning of the activities and of budget (RBAP). | 1 | 2 | 3 |
| 6.2. Annual report on done activities to the Tempus Department of the ETF. | 1 | 2 | 3 |
| 6.3. Weekly holding of operating workshops with liaison-officers of Ural consortium and teleconferences with the contact persons of the European universities. | 1 | 2 | 3 |
| 6.4. Coordinating Council meetings of managers of works on the project in Ural universities (monthly) | 1 | 2 | 3 |
| 6.5. The Ural Rectors Council meetings: The intermediate results and perspectives of the project activities (every half-year)year) | 1 | 2 | 3 |
| 6.6. Holding of coordinating workshops of representatives of all universities participating in the consortium which will be carried out in the framework of annual conferences on the problems in Economics education (see 2.8 activity). | 1 | 2 | 3 |
| 6.7. Participation of representatives of 8 universities-participants of the project in the annual coordinating conference of ETF Tempus- Department (Turin, Italy). | 1 | 2 | 3 |
| 6.8. Purchasing and installation of modern telecommunication equipment for all universities of the Ural Consortium: 5 Faxes and 5 Fax\modems. | 1 | ||
| Inputs (allocated from the Tempus budget): | Year | ||
| 1. Financing of travel and stay in Ekaterinburg of European participants of the conference (see Outcome 2, Tempus resources 2). | 1 | 2 | 3 |
| 2. Financing of purchasing of 5 Faxes and 5 Fax\modems. | 1 | ||
| 3. Financing of travel and 2-days stay in Turin of 1 participant from each university going to the conference. | 1 | 2 | 3 |
| 4. Financing of photocopying of the documents and costs for materials immediately connected with measures on the project. | 1 | 2 | 3 |
| 5. Financing of waybills. | 1 | 2 | 3 |
| 6. Financing of administrative activity. | 1 | 2 | 3 |
Inputs (allocated from outside the Tempus budget:
1. Provision of staff for management of the project, including the managers and technical executors.
2. Granting by universities of means of the communications.
3. Granting by universities of premises and office equipment.
Total Tempus funding required (including related mobility flows) over project duration:
ECU 35620
3.3. Quality Control
Internal monitoring
The operating control includes obligatory planning of all kinds of activity at both the level of administrative structures and executors and, accordingly, reports on the scheduled activity fulfillment. Both short-term and long- term planning will be carried out. For realization of internal monitoring of the project with the purpose of an evaluation of timeliness and qualities of fulfillment of works all participants should declare the regular reports on fulfillment of activity to university-coordinator of the project. It will allow inspecting an expenditure of financial resources and fulfillment of the plans of works.
External evaluation
The general reports will annually be declared in Tempus Department for a qualitative and quantitative evaluation of efficiency of activity under the project with the external experts.
The activity under the project will be discussed on annual conferences and seminars with a participation of the European experts. It will allow to make the necessary adjustments to the project activity in time for maintenance of due quality.
It is possible to assume that the Tacis Coordinating Unit situated in Ekaterinburg also can act in a role of the observers and experts of the project activity.
Except kinds of monitoring of quality, timeliness and expediency of the project activities, and also rational use of financial resources from the part of the project coordinators and of the Tempus Department, it is necessary to take into account monitoring from the part of other persons interested in development and effective outcomes of the project. First of all, organizations managers who sign the letters of endorsement of the project and guarantee additional financial and organizational support: the rectors of universities - participants of the project, chiefs of the Central Bank of Russia, chiefs of the Parliament committee on Economy of Sverdlovsk Area, and Nuffic as well. The regular publication of the plans of activity under the project and outcomes of their fulfillment in Newsletters will allow all interested persons to inspect process of the project development and its efficiency.
IV.4. WORKPLAN:
WORKPLAN Year 1998 - 1999 (November 1 - October 31)
| Outcomes/activities | NOV | DEC | JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | Duration (weeks / days) |
| 1. 20 East-West student mobility. | OOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOO | OOOO | 52 weeks |
| 1.1 Working out a common selection procedure of students-economists of the consortium universities. | XXXX | XXXX | XXXXX | 13 weeks | |||||||||
| 1.2 Creation, annual updating, setting up in the Internet of information packages (in English language). | OOOO | OOOO | OOOOO | OOOO | OOOOO | 22 weeks | |||||||
| 1.3 Organization of access to the resources of the host university. | OOOO | OOOOO | OOOO | OOOOO | OOOO | 30 weeks | |||||||
| 1.4 Accommodation of foreign students. Organization of their leisure and security during staying abroad. | OOOO | OOOOO | OOOO | OOOOO | OOOO | 30 weeks | |||||||
| 1.5 Language training of the outgoing students. | OOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | 26 weeks | ||||||
| 1.6 Organizational and informational students’ support. | OOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOO | OOOO | 52 weeks |
| 1.7 Supervising of the outgoing students. | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOO | OOOO | 30 weeks | |||||
| 1.8 Application of ECTS for the studying results’ recognition. | XXXX | XXXX | OOOOO | OOOO | OOOOO | OOOO | 26 weeks | ||||||
| 1.10 Organization of 1st annual regional conference on the problems of economic education. | X | 3 days | |||||||||||
| 2. 15 East-East student mobility. | XXXX | XXXX | XXXXX | XXXX | XXXXX | XXXX | XXXXX | XXXX | XXXXX | XXXX | XXXX | XXXX | 52 weeks |
| 2.1 Working out a common selection procedure of students-economists of the consortium universities. | XXXX | XXXX | XXXXX | 13 weeks | |||||||||
| 2.2 Creation, setting up in the Internet of information packages of the consortium universities (in the Russian language). | XXXX | XXXX | XXXXX | XXXX | XXXXX | 22 weeks | |||||||
| 2.3 Organization of access to the resources of the host university. | XXXX | XXXXX | XXXX | XXXXX | XXXX | XXXX | XXXX | 30 weeks | |||||
| 2.4 Supervising of the outgoing students. | XXXX | XXXXX | XXXX | XXXXX | XXXX | XXXX | XXXX | 30 weeks | |||||
| 2.5 Accommodation of other-town students. | XXXX | XXXXX | XXXX | XXXXX | XXXX | XXXX | XXXX | 30 weeks | |||||
| 2.6 Organizational and informational students’ support. | XXXX | XXXX | XXXXX | XXXX | XXXXX | XXXX | XXXXX | XXXX | XXXXX | XXXX | XXXX | XXXX | 52 weeks |
| 2.7 Application of ECTS for the studying results’ recognition. | XXXX | XXXX | XXXXX | XXXX | XXXXX | XXXX | 26 weeks | ||||||
| 3. Internationalization of educational economic programs at the consortium universities. | OOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | X | 45 weeks | |
| 3.1 Comparative analysis of educational programs of the home and host universities. | OOOO | OOOO | OOOOO | OOOO | 17 weeks |
Activities carried out both in the partner country and in the EU: O
Activities carried out in the partner country: X
Activities carried out in the EU: =
| 3.2 Selection of foreign study courses, which are of an interest for the sending university. | OOOO | OOOO | OOOOO | OOOO | 17 weeks | ||||||||
| 3.3 Foreseeing the ways to overcome the differences in educational programs. | OOOO | OOOO | OOOOO | OOOO | 17 weeks | ||||||||
| 3.4 ECTS system introduction. | OOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOOO | 40 weeks | |||
| 3.5 Short-term visits of administrative and academic staff to coordinate student mobility. | = | 1 weeks | |||||||||||
| 3.6 Staff training periods to perfect the teaching methods; intensive courses on credit transfer methods. | = | = = = | 4 weeks | ||||||||||
| 3.9 Creation of a computer database of educational programs, curricula and teaching aids in Economics. | OOOO | OOOO | OOOOO | 13 weeks | |||||||||
| 3.10 Organization of inter-university seminar on internationalization of higher economic education. | X | 3 days | |||||||||||
| 3.11 Publishing of 3 issues of Newsletter on internationalization of higher education. | XXXXX | XXXXX | XXXX | 14 weeks | |||||||||
| 4. A network of branches of the Regional Centre for Students’ Exchanges (RCSE). | XXXX | XXXX | OOOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOO | OOOO | 52 weeks |
| 4.1 Creation of RCSE branches at the universities of the Ural consortium. | XXXX | XXXX | XXXXX | XXXX | 17 weeks | ||||||||
| 4.2. Establishing of cooperation links between the heads of the RCSE branches. | XXXX | XXXX | XXXXX | 13 weeks | |||||||||
| 4.3 Appointment of ECTS coordinators in Economics at each participating university. | XX | 2 weeks | |||||||||||
| 4.4 Training of the ECTS coordinators and staff of the RCSE at the European universities. | = = = = | 4 weeks | |||||||||||
| 4.5 Organization of meetings, conferences, seminars on the exchange of experience. | X | X | 2 weeks | ||||||||||
| 4.6 Establishing of direct links between the ECTS coordinators of the Ural consortium and the European universities, participation in the work of the ECTS ALUMNI Association | OOOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOO | OOOO | 44 weeks | ||
| 4.7 Publishing activities (Newsletters, see Outcome 3 Activity 3.11). | XXXXX | XXXXX | XXXX | 14 weeks | |||||||||
| 5. 6 academics deliver lectures at the universities-participants (see Outcome 3). | XXX= | = = = | OOOOO | XX | XXXXX | XXXX | XXXX | 27 weeks | |||||
| 5.1 Elaboration of new study courses and their methodological provision. | XXX= | = = = = = | XXXX | XXXX | 17 weeks | ||||||||
| 5.2 Organizational and informational support of the outgoing lecturers. | XXX= | = = = | = = = = = | XX | 18 weeks | ||||||||
| 5.3 Publishing activities (Newsletters, see Outcome 3 Activity 3.11). | XXXXX | XXXXX | XXXX | 14 weeks | |||||||||
| 6. Project management. | OOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOO | OOOO | 52 weeks |
| 6.1 Annual planning of the activities and of budget (RBAP). | OOOO | 4 weeks | |||||||||||
| 6.2 Annual report on done activities to the Tempus Department of the ETF. | OOOO | 4 weeks | |||||||||||
| 6.3 Weekly holding of operating workshops with liaison-officers of Ural Consortium. | OOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOOO | OOOO | OOOO | OOOO | 52 weeks |
| 6.4 Coordinating Council meetings of managers of works on the project in Ural universities (monthly) | X | X | X | X | X | X | X | X | X | X | X | X | 12 days |
| 6.5 The Ural Rectors Council meetings: The intermediate results and perspectives of the project activities (every half-year) | X | X | 2 days | ||||||||||
| 6.6 Holding of coordinating workshops of representatives of all consortium universities. | 0 | 1 day | |||||||||||
| 6.7 Participation of representatives of consortium universities in the annual coordinating conference of ETF Tempus- Department (Turin, Italy). | |||||||||||||
| 6.8 Purchasing, installation of telecommunication equipment for all universities of the Ural Consortium: 5 Faxes and 5 Fax\modems. | XX | 2 weeks |
WORKPLAN Year 1999 - 2000 (November 1 - October 31)